Virtual office

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Definition

  • “Imagine a computer that never crashes, or gets infected by a virus. Imagine a computer onto which you never have to install any application. Imagine a computer that follows you wherever you go, be it at school, at work, abroad, or back home. This computer does not exist today, but it will in the future, and this future might be much closer than you think.” (Office 2.0 conference, retrieved 16:11, 26 April 2007 (MEST)).

Virtual office can be

  • an idea (the way one uses on-line services and/or office applications on the road)
  • remote interfaces to desktop applications on a computer.
  • an integrated service offered through the internet (including mobile devices). This is called "Office 2.0" and we will focus on this in this article.
  • A collection of on-line tools (integrated or not). We list an inventory.

Related concepts:

There is some crossover with so-called webtops (3,350,000 hits). These are also called web 2.0 start pages (520 hits), Ajax homepages (59'800 hits) WebOS (3'270'000 hits) web desktop (276,000 hits). Google hits on 16:11, 26 April 2007 (MEST). However, for some experts, there may be subtle differences between these. E.g. a desktop that aggregates mainly social software applications may not exactly be the same as the ones that do it for office applications.

How to build a website with office 2.0

The Ghalimi experiment

Ismael Ghalimi (2006) outlines the following rule for an application to be called "Office 2.0": no client-side application should be required, collaborative content development & publishing should be supported, and every bit of the solution should be avilable from at least two independent sources. This statement is based on a longer feature list that we summarize:

  • No client application other than a web browser
  • Compatibility with the most popular web browsers
  • No browser extension or plugin
  • Collaboration features are good
  • Syndication is the way to go
  • Competition brings alternatives
  • Data import/export is mandatory

In his How To Build a Website with Office 2.0 he then shows how to build one that adopts the following constraints:

  • No client application other than a web browser
  • Collaborative content development & publishing
  • No single-source component
  • Minimum coding requirements
  • No more than 5 man-days worth of work
  • Less then $25 a month to host

Components used were:

The Hinchcliffe model

Interestingly, Hinchcliffe (2006), bases his model mainly on blogs and wikis, but using them for different purposes (applications as platforms).

“Blogs and wikis are an excellent starting point for creating Web 2.0 applications because they are already the most basic models for capturing and sharing content. This is a large part of the reason why they have become so popular; by lowering the barrier to user contributions by offering simple usage models (usually just an input field or two and an edit/save button). As they become more popular, blogs and wikis also form a fundamental common reference model.” ([1], retrieved 16:11, 26 April 2007 (MEST).

Components of "Office 2.0"

Cut/pasted from Carpe Noctum (dwebb68), retrieved 16:11, 26 April 2007 (MEST) (with a few modifications)

Bookmarks

del.icio.us, BlinkList, BlogMarks, Blue Dot, Clipmarks, Cogenz, ConnectBeam, Diigo, Furl, Google Bookmarks, listal, LookLater, ma.gnolia, Netvouz, Raw Sugar, Simpy, Spurl, Yahoo! My Web, zurpy.

Calendar

Google Calendar, 30 Boxes, CalendarHub, Epointment, HipCal, Jotlet, Kiko, Planzo, Scrybe, Spongecell, TimeBridge, Trumba, vivapop.

Contacts

LinkedIn, OpenBC, Plaxo, Plugoo.

CRM

SugarCRM, Relenta CRM, Salesboom, Salesforce.com.

Database

Dabble DB, Caspio Bridge, eUnifyDB, Google Base, Lazybase, MyOwnDB, QuickBase, Zoho Creator.

Desktop

Google Homepage, Clic!Dev, Computadora, Desktoptwo, eskobo, eyeOS, Favoor, HomePortals, NetVibes, Nowsy, ORCA Desktop, Pageflakes, Protopage, Windows Live, YouOS, YourMinis, Zimbio, XIN

Email

Gmail, Hotmail, Mailroom, Simdesk, Webmail.us, Yahoo! Mail, Zimbra Collaboration Suite.

Feed Reader

Google Reader, Bloglines, FeedLounge, Feeds 2.0, NewsAlloy, NewsGator, Newshutch, Rojo, Wizag.

Operating System

Zoho Virtual Office, Firestoker, goowy, Joyent, Nsite.

Presentation

Zoho Show, AJAX-S, Empressr, fliptrack, gOFFICE Presentations, Preezo, S5, Scooch, Slide, Slideshare, Spresent, ThinkFree Show, Thumbstacks.

Spreadsheets

Zoho Sheet, ajaxXLS, EditGrid, gOFFICE Spreadsheets, Google Spreadsheets, iRows, Num Sum, Sheester, ThinkFree Calc, wikiCalc.

Weblog

WordPress, Blogger, Blogtronix, TypePad.

Word Processor

oho Writer, ajaxWrite, gOFFICE Word Processing, iNetWord, RallyPoint, ThinkFree Write, Writeboard, Writely.

Calculator

Google Calculator, Calcoolate, Instacalc.

Drawing

Gliffy, ajaxSketch, Cumulate Draw, Imagination Cubed, LiThA-Paint.

Fax

eFax, InterFax, TrustFax, and more.

File Sender

YouSendIt, Approver.com, DropLoad, DropSend, Krunch, MailBigFile, Gigafile.

Group Manager

CollectiveX, AirSet, BlueTie, Central Desktop, eloops.com, Foldera, GroupLoop, GroupSharp, HiveLive, TeamWork Live, Todoz, WebEx WebOffice.

Notepad

Gmail, Fleck, Google Notebook, Helipad, Magnoto, Posticky.com, shortText.com, SnapBits, SNIPPit, StickyTag, stikkit, Workspace, Wridea.

Photo Editing

PXN8, Phixr, Pixer, Snipshot, and more.

Photo Manager

Flickr, 23, AllYouCanUpload, Riya, SmugMug, Zenfolio, Zoto.

Clipboard

cl1p

Command Prompt

YubNub, JS/UIX.

Desktop Publishing

gOFFICE Desktop Publishing

Development Tool

Ning, Coghead, Dapper, Mashery, Morfik, Pingdom.

Document Manager

EchoSign, Alfresco, Blinksale, FreshBooks, Koral, ShareMethods.

Expense Tracker

foonance, billQ, ClearCheckbook, Mvelopes, OneStatement.

Feed Processor

Feed Digest, FeedBlitz, FeedBurner, Feeds2Be, SocialMail, Spanning Salesforce, Teleflip.

File Manager

fluxiom, Backpack, Box.net, Omnidrive, Openomy, Streamload, Strongspace, Xmail Hard Drive.

File Server

S3

Form Designer

Wufoo, FormLogix, FormSpring, Icebrrg, jotForm, Sidewalk, Sidewalk, The Form Assembly.

Instant Messenger

Meebo, Campfire, eBuddy.com, Gabbly, JumpChat, Kool IM, Lingr, Mabber, MSN Web Messenger, Wablet.

Mind Mapper

Mayomi

Music Player

MP3tunes, ajaxTunes, Jinzora, last.fm, Pandora, Streampad.

Outliner

iOutliner, iJot, Listigator, ListPool, Nelements, SproutLiner.

Personal Organizer

Zoho Planner, Athyrium, MyTicklerFile, SynapseLife, Tracks, TracksLife, voo2do.

Polls

Zoho Polls, dPolls, PollGenius, PollPub.com, QuestionForm.

Printer

Kinko's, Big Blue Saw, Lulu.

Project

Zoho Project, 1time, Basecamp, Confluence, Devshop, DreamTeam, ProjectPipe, ProWorkflow, ProWorkflow.com, Side Job Track, teamwork.

Scanner

scanR, Mytago.

Sound Mixer

RAZZ Mixer

Task Manager

Ta-da Lists, Bla-bla List, e2doList, iPrioritize, Joe's Goals, Orchestrate, Remember The Milk, Rough Underbelly, TaskFreak!, TaskTHIS, tasktoy, Toodledo, Tudu Lists, Wallnote.

Time Tracking

Tick, 14Dayz, Beeplet, Harvest, minutes in a minute, SlimTimer, Time Tracker, Time59, Toggl.

Utilities

Timeline, emurse, FiveRuns, MyOpenID, Naymz, simplifid, Zamzar.

Video Editing

Jumpcut, eyespot.

Voicemail

SpinVox, Aptela, GotVoice, Odeo.

Web Conferencing

Vyew, Webex, GoToMeeting

Web Publishing

Google Pages, Blockstar, Freewebs, Office Live, SiteKreator, Socialtext, Synthasite, Weebly, Weebly, Wetpaint.

In education

Some propaganda in favor
  • it's free
  • doesn't need any administration
  • teachers don't have to bother with adminstrative red tape
Against
  • Can you trust these services to stay alive ?

Links and References

  • Office 2.0, IT|Redux, HTML, retrieved 16:11, 26 April 2007 (MEST).
  • Ghalimi, Ismael (2006), How To Build a Website with Office 2.0, IT|Redux, [2], retrieved 16:11, 26 April 2007 (MEST).
  • Hinchcliffe, Dion, Blogs, wikis, and Web 2.0 as the next application platform, ZDNet article, HTML, retrieved 16:11, 26 April 2007 (MEST)
  • Molina, Pablo G. and the 2006 EDUCAUSE Evolving Technologies Committee, Pioneering New Territory and Technologies, EDUCAUSE Review, vol. 41, no. 5 (September/October 2006): 112-35 HTML/PDF